Description
LIVE ONLINE TRAINING COURSE
An employee walks into your office and hands you a updated Form W-4 and says “can you please process this before next week’s bonus run, I don’t want to pay tax on my bonus it’s just too much” What is your obligation to process or reject the form? This webinar will review current Form W-4 rules along with review all the current and coming changes to the form W-4 that will significantly impact how we process and calculate payroll taxes.
Dec of 2017 The Tax Cuts and Jobs Act and now The Big Beautiful Bill Act of 2025 has significantly changed the W-4 permanently starting in 2026 This webinar will prepare the payroll professional to understand the changes to the form W-4 for 2026. The Form W-4 was a critical form that all companies have to obtain from employees and has had special processing requirements. A review of the IRS specific laws around processing of the Form W-4 and how they should be handled will be discussed.
What you’ll learn?
- Understanding the proper way to process a federal W-4
- How to handle a tax protestor
- What should be the proper process for an invalid W-4?
- Proper processing and maintenance of a IRS lock in letter
- Understanding the requirements around Form W-4 and how an employer can be at risk
- IRS Form W-4 change requirements and how it affects you as an employer
- Employer notification requirements and important deadlines for both Form W-4
- Discussion on what make the Form W-4 invalid
- Lock in letters from the IRS and how to handle
- What are the changes to personal exemptions from tax reform and how it will impact the Form W-4
- W-4 worksheet changes and requirements of when employees need to provide updated forms
- Form W-4 changes for 2026 due the OBBBA of 2025
Why You Should Attend:
With the OBBBA changes taking effect in 2026, Form W-4 processing is becoming more complex and high-risk for employers.
This webinar will clarify when you must accept or reject an employee’s W-4—especially during bonus runs and supplemental wage payments.
You’ll learn how to properly handle invalid forms, tax protestors, and IRS lock-in letters.
Attending this session will ensure your payroll team stays fully compliant with the new 2026 W-4 rules and avoids costly IRS penalties.
Who should attend?
- HR Managers
- Payroll Managers
- A/P Managers
- A/P Staff
- Finance Executives
- Tax Professionals
- Accounts Payable and Finance Department Staff
- Third Party Payment Settlement and Processing Agencies
